Elite Invite 2023
Introduction
This is the call for bids for the Elite Invite 2023
The Elite Invite is part of the European Ultimate Club Series and shall be held in Mixed, Open, Women.
The goal is to showcase European Ultimate, inviting the top8 teams of the previous season in each division to a top quality event, which will be streamed for free.
The finalists of the Elite Invite will get a direct wildcard for the EUCF 2023 in that division!
Time Line:
Aug 2022: Declaration of interest to host
Oct. 8th 2022: Bid complete, provisional budget
Oct. 31st 2022: Bid selection and announcement
Contact:
All mails shall be sent to office@ultimatefederation.eu
Tournament length:
3 full match days
Date:
Target Date is Pentecost 2023: May 27-29 (Saturday to Monday) 2023
Number of Teams:
8 teams per division. 24 in total.
Number of Players:
Ca. 20 per Team
Venue:
The EUF schedule for 24 teams in 3 days foresees a minimum of 4 WFDF-conform fields (between 100m x 37m + 5m restrain lines, minimum 90m x 33m + 3m restrain lines around each field) are necessary. Having a couple more as backup or as warm up are is advisable, also considering that at least 1 field will be streamed. The camera must stay about 10m from the sideline. In that area no warm up will be possible.Having some turf fields is more than advisable.
Football goals must be removed or protected, for the safety of the players.
Having all pitches on 1 site is an asset.
Please add in the bid a google map link of the venue(s) and describe the grass quality.
Staff/Volunteers:
Please consider 1-2 Person per field/game plus at least 3 persons to manage volunteers, fields, accommodation, social events, service coordination etc.
EUF supports the Tournament Organization Committee with at least 1 EUF representative on site.In this case this person will need to get free lodging and food as all volunteers and the travel costs covered. Please consider the costs for these extra people in your budget.
Medical staff and/or paramedics and First Aid-material must be available at the fields. On-site ambulance at the fields is an asset.
Please describe your medical plan in your bid.
Accommodation:
Low budget (floor space, camping, hostels,…) accommodation should be offered for at least 200 participants.
Price range for the various accommodations must be indicated in the budget.
Please add in the bid a google map link of the accommodation and the distance to the venue(s).
Food:
Drinking water must be available at each pitch.
Please indicate where and how you plan to provide meals and the indicative costs.
Reachability:
Indicate how the tournament location can be reached (distance to airports, public transportation system,…).
Having a tournament location which minimises the travelling costs and so reduces the overheads of moving large groups of kids, is an asset.
Media Visibility:
The first goal for a tournament organisation must be that the customers (=the players) get what they came for: good regular fields, smooth organisation of the competition.
Secondary EUF events can be used by local Ultimate associations to get a better visibility which should help getting sponsors and, in the middle term, new players.
Please indicate if and how you plan to increase the tournament visibility and which budget you reserve for this.
EUF will provide webspace
Gifts/Trophies:
Spirit of the Game and Winner Trophies will be provided by EUF and by the EUF Sponsors.
A tournament gift per player is not necessary and should be considered only if covered by a sponsor.
Budget:
EUF would like to keep these tournaments as accessible as possible, in order to enable all invited teams to attend and not to exclude anyone for cost reasons..
Tournament costs to the individual player including travel costs will be a central criterion for bid selection.
For the budget plan, please use the EUF template.
We want to make clear that people, who work hard on these events, should receive some reasonable payment, nevertheless, management costs should be kept to the minimum.
The EUF committee wants to make sure that it is able to get very clear visibility of all the costs; that costs are reasonable, and that we help make sure players don’t pay for things that they might prefer not to have if given the choice.
Host Eligibility:
All bids must include a description of the relationship of the bid committee with the National Federation (NF).
If the bid committee is not directly affiliated with the NF, the final bid must include a letter of endorsement from the NF.
The NF does not necessarily have to be involved with the planning of the event, but they must be aware of and support your intentions.
No bid can be accepted without this documentation.
We warmly suggest potential bidders to check the best practices described in the WFDF Bid Guideline and WFDF Tournament Director's Manual.
