European Youth Ultimate Championships U20 2023
(C) Klara Lipertova (https://www.flickr.com/people/135766973@N08/)
Introduction
This is the call for bids for the European Youth Ultimate Championship U20 (EYUC U20 2023) in the divisions Open U20, Women U20, Mixed U20.
The EUF Championship in the U20 divisions is normally played every 2 years. The last one was in Wroclaw 2019 together with the U20 division.Because of the pandemic the 2021 edition was not held.
The World Juniors Ultimate Championship for the division U20 open and women will be played in August 2022.
Time Line:
Aug. 31th: -> Sept. 2022 Declaration of interest to host
Oct. 30th: -> Oct. 2022 Bid complete, provisional budget
Dec. 2021: -> Nov. 2022 Bid selection
Contact:
All mails shall be sent to board@ultimatefederation.eu
Tournament length:
6 full match days + finals day; opening ceremony and match optional
Date:
Target Date is August 5th - August 12th As an alternative the week before can be considered).
Number of Teams:
There should be space for up to 35 teams
Number of Players:
In the previous events the average number of participants was around 25, including staff, guests and coaches. EYUC19 had ~900 participantsin the U20 division.
Venue:
Minimum 8 WFDF-conform fields (between 100m x 37m + 5m restrain lines, minimum 90m x 33m + 3m restrain lines around each field) are necessary. Please provide a backup plan in case of rain (e.g. additional fields available, turf fields, etc.).
Football goals must be removed or protected, for the safety of the players.
Having all pitches on 1 site is an asset.
Having a grand stand for showcase games is an asset.
Please add in the bid a google map link of the venue(s) and describe the grass quality.
Staff/Volunteers:
Please consider 2 Person per field/game plus at least 6 persons to manage volunteers, fields, accommodation, social events, service coordination etc.
EUF supports the Tournament Organization Committee with 3 experienced Youth Event Coordinators, who need to get free lodging and food as all volunteers and their travel costs covered. Please consider the costs for these extra people in your budget.
Medical staff and/or paramedics/physiotherapists and First Aid-material must be available at the fields. Fix ambulance at the fields is an asset.
Please describe your medical plan in your bid.
Accommodation:
Low budget (floor space, camping, hostels,…) accommodation must be offered for at least 200 participants.
Price range for the various accommodations must be indicated in the budget. Be prepared that teams or individuals may want to stay an extra day prior to/after event.
Please add in the bid a google map link of the accommodation and the distance to the venue(s).
Food:
At least breakfast and warm dinner must be provided.
Drinking water must be available at each pitch.
Please indicate where and how you plan to provide meals and the indicative costs.
Reachability:
Indicate how the tournament location can be reached (distance to airports, public transportation system,…).
If a shuttle service is necessary between accommodation and venue(s) indicate the planned costs and how it will be organized.
Indicate if you plan a pickup service from the next Airport / Train Station.
Having a tournament location which minimizes the travelling costs and so reduces the overheads of moving large groups of kids, is an asset.
Social Events:
Opening ceremony on Saturday including show case game.
Awards and closing ceremony on Sat afternoon.
Both of them will be run together with the EUF delegates.
Trading night and a farewell party should be considered. More social events are desirable.
EUF like WFDF has a strict no-alcohol policy for all youth events (please refer to WFDF Bid Guidelines §4.5.H).
Please shortly describe the plan for the social events.
Media Visibility:
The first goal for a tournament organization must be that the customers (=the players) get what they came for: good regular fields, smooth organization of the competition.
Secondary EUF events can be used by local Ultimate associations to get a better visibility which should help getting sponsors and, on the middle term, new players.
Please indicate if and how you plan to increase the tournament visibility and which budget you reserve for this.
EUF will provide webspace
Gifts/Trophies:
Medals will be provided and paid by EUF. Spirit of the Game and Winner Trophies must be covered by the tournament budget or by sponsors.
A tournament gift per player is not necessary and should be considered only if covered by a sponsor.
Budget:
Tournament costs to the individual player including travel costs will be a central criterion for bid selection. We want to enable all interested teams to attend and not to exclude anyone for cost reasons.
As a reference consider that the previous EYUC had a “cost to player” of about 250€, including budget accommodation, food (HB), player’s fee and share of the team fee. For the budget plan, please use the EUF template.
We want to make clear that people, who work hard on these events, should receive some reasonable payment, nevertheless, being a youth competition, management costs should be kept to the minimum.
The EUF committee wants to make sure that it is able to get very clear visibility of all the costs; that costs are reasonable, and that we help make sure players don’t pay for things that they might prefer not to have if given the choice.
Host Eligibility:
All bids must include a description of the relationship of the bid committee with the National Federation (NF).
If the bid committee is not directly affiliated with the NF, the final bid must include a letter of endorsement from the NF.
The NF does not necessarily have to be involved with the planning of the event, but they must be aware of and support your intentions.
No bid can be accepted without this documentation.
We warmly suggest potential bidders to check the best practices described in the WFDF Bid Guideline and WFDF Tournament Director's Manual.
